The Pending CO Report gives your team a downloadable view of open and not-yet-fully-incorporated change order activity across projects. It helps you see pending change order value, compare original and revised contract amounts, and identify which jobs may need closer follow-up.
Use this report to monitor outstanding change order exposure, review project-level change order totals, and drill into the details behind each pending request.
What this report shows
The Pending CO Report is an export available from the Overview report. It includes both a project-level summary and a detailed line-item log of pending change orders.
At a glance, this export helps you see:
total unapproved change order request value
value tied to work proceeding without an executed change order
value tied to authorized-to-proceed change orders
total approved change order value
original and revised contract values by project
detailed pending change order records by status
This report also includes approved change orders that have not yet been added to the SOV.
Where to find it
To export the report:
Go to Reporting and open Overview.
Click Export in the top-right corner. Select Export pending COs. The spreadsheet will download to your computer.
What’s included in the export
The Pending CO Report includes two tabs:
CO Summary
Pending CO details
CO Summary tab
The CO Summary tab gives you a project-level view of pending change order activity.
At the top of the sheet, you’ll see summary values for:
Unapproved CORs
Proceeding without executed CO
Authorized to proceed
Approved CORs
Original Contract
Revised Contract
Below that, the sheet shows project-level totals.
CO Summary columns
Column | Description |
# | The project number |
Project name | The project name |
GC | The general contractor tied to the project |
Unapproved CORs | Total value of unapproved change order requests for the project |
Proceeding without executed CO*** | Total value of work proceeding without an executed change order |
Approved CORs | Total approved change order value for the project |
Original Contract | The original contract value for the project |
Revised Contract | The revised contract value for the project |
Lead PM | The lead project manager assigned to the project |
Pending CO details tab
The Pending CO details tab gives you a detailed line-item view of pending change orders across projects. This sheet includes all pending COs, including change orders that have been approved but not yet added to the SOV.
At the top of the sheet, you’ll also see summary values for:
Total outstanding requests
Total draft
Total approved
Original Contract
Revised Contract
Proceeding without executed CO*
Authorized to proceed
Pending CO details columns
Column | Description |
# | The project number |
Project name | The project name |
GC | The general contractor tied to the project |
Date created | The date the change order was created |
Name | The name of the change order |
Internal number | The internal change order number |
GC number | The GC’s change order number, when available |
Status | The current change order status |
Proposed amount | The proposed value of the change order |
GC approved amount | The amount approved by the GC, when available |
Schedule impact | The schedule impact tied to the change order, when available |
Date submitted | The date the change order was submitted, when available |
Date approved | The date the change order was approved, when available |
Reason | The reason or description tied to the change order |
Statuses in this tab may include:
Draft
Submitted
Approved
Signed
Authorized to proceed
How to use the Pending CO Report
The Pending CO Report helps answer questions like:
How much pending change order value do we have right now?
Which projects have the most unapproved or outstanding change order exposure?
Are we proceeding with work before a change order is fully executed?
Which approved change orders still have not been added to the SOV?
Which pending change orders need follow-up from project teams?
How much has contract value changed from original to revised?
Best ways to use this report
Here are a few ways teams can get the most value from the export:
Review overall change order exposure
Use the summary values and the CO Summary tab to understand how much change order value is still unresolved across your projects.
Spot projects with the most pending value
Use the CO Summary tab to identify projects with large amounts in Unapproved CORs, Proceeding without executed CO, or Approved CORs.
Review line-item detail before billing or forecasting
Use the Pending CO details tab when you want to understand which specific change orders are driving the project-level totals.
Track approved change orders that still need to be incorporated
Because this export includes approved change orders not yet added to the SOV, it can help you spot work that may need follow-up before it is fully reflected in billing.
Compare original and revised contract values
Use Original Contract and Revised Contract to understand how pending and approved change order activity is affecting total contract value across projects.
Tips and best practices
Export the report regularly so you have an up-to-date view of pending change order activity.
Review projects with large pending values before billing deadlines and forecast reviews.
Pay close attention to items marked Proceeding without executed CO or Authorized to proceed.
Use the detailed tab to identify which specific change orders need follow-up from PMs or accounting.
Review approved items that are still pending to make sure contract and billing workflows stay aligned.
Related reports
The Pending CO Report works well alongside other Siteline reports:
Overview report to get a high-level snapshot of billing, collections, and project health
Billing report to review current billing activity across projects
Billing Forecast report to understand expected future billing
Project Snapshot dashboard to view change order activity alongside broader project health
Cash Forecast report to understand how project activity may affect future cash flow