Intended audience: accountant or project manager. This page covers the recurring monthly workflow for exporting invoices to QuickBooks Enterprise. For one-time configuration, see Setup.
This page provides instructions for exporting the invoice IIF file from Siteline. For additional information on importing IIF files into QuickBooks Enterprise, please see this article published by QuickBooks.
Single invoice — step-by-step
Once you've finished working on your pay application and are ready to export the invoice data to QuickBooks, navigate to the Invoice tab in the pay app you'd like to export to QuickBooks Enterprise.
Click on the export icon (the arrow pointing towards the upper right-hand-side) at the top of your Schedule of Values.
Click on the Export to QuickBooks Enterprise (.iif) option.
On the next page, you'll see the default invoice number, which will be the project number and the pay app number, separated by a hyphen (ex.
1930-01for project number 1930 and pay app #1). You can change this to another value that is up to 20 characters long. You can also choose whether or not you want to include retention in the invoice that is exported, and whether you'd like it to include separated line items, or a single line item that represents the entire amount invoiced.
When all non-optional information has been completed, you'll be able to click Download and download the
.IIFfile for this pay application.Once the download is complete, you'll be able to import the file into QuickBooks Enterprise.
Bulk export
From the Reporting tab, click Import Export in the top right corner and choose Export to QuickBooks.
Only pay apps that have been submitted will be available for export. Choose the project invoices you'd like to export, then click Next to download the
.IIFfile.Once the download is complete, you'll be able to import the file into QuickBooks Enterprise.